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47.
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Sometimes, you may wish to send a document to someone who is using a different operating system, such as <application>Microsoft Windows</application>. They may use an office application which is not capable of understanding the file formats used by the office suites available in Xubuntu. This can cause confusion if they find that they are unable to open the document you sent.
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(no translation yet)
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Located in
office/C/office.xml:112(para)
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48.
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The solution to this problem is to save the document in a format which they can use before you send it.
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(no translation yet)
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Located in
office/C/office.xml:113(para)
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49.
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By saving your file in a different format, the way the document looks could be changed slightly. This is due to small differences between the way different programs read file formats. You may receive a warning message about this when trying to save a document in another format; it should be safe to press <guibutton>Yes</guibutton>, which will save the file in the new format you chose.
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(no translation yet)
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Located in
office/C/office.xml:114(para)
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50.
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The instructions for <application>OpenOffice.org</application> are as follows:
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(no translation yet)
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Located in
office/C/office.xml:115(para)
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51.
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Open the document you wish to send using <application>OpenOffice.org</application>.
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(no translation yet)
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Located in
office/C/office.xml:118(para)
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52.
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Press <menuchoice><guimenu>File</guimenu><guimenuitem>Save As...</guimenuitem></menuchoice> and then press <guilabel>File type</guilabel>. A list of available file types should appear.
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(no translation yet)
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Located in
office/C/office.xml:121(para)
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53.
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Select an appropriate file type. For example, if you are sending your file to a user of <application>Microsoft Word</application>, the file type <guilabel>Microsoft Word 97/2000/XP</guilabel> is a sensible choice.
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(no translation yet)
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Located in
office/C/office.xml:124(para)
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54.
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Select a location to save the file in, then press <guibutton>Save</guibutton>.
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(no translation yet)
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Located in
office/C/office.xml:127(para)
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55.
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Send the file as normal, for example by attaching it to an email by pressing <menuchoice><guimenuitem>File</guimenuitem><guimenuitem>Send</guimenuitem><guimenuitem>Document as E-mail...</guimenuitem></menuchoice>.
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(no translation yet)
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Located in
office/C/office.xml:130(para)
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56.
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A quick way of sending your document by email and in the <application>Microsoft Word</application> format from the <application>OpenOffice.org Word Processor</application> is to press <menuchoice><guimenuitem>File</guimenuitem><guimenuitem>Send</guimenuitem><guimenuitem>E-mail as Microsoft Word...</guimenuitem></menuchoice>. Equivalent commands are available for the other applications in the <application>OpenOffice.org</application> suite, such as <guilabel>E-mail as Microsoft Excel...</guilabel> in <application>OpenOffice.org Spreadsheet</application>.
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(no translation yet)
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Located in
office/C/office.xml:133(para)
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